PELICAN
BEACH CLUBHOUSE
General
Rental Information
Pelican
Beach Clubhouse
1495
HWY AIA
Satellite
Beach, Fl. 32937
Rental
Fees
|
Monday-Thursday |
8am – 6pm |
$15.90/hour
(tax included) |
|
Friday |
8am – 4pm |
$15.90/hour (
tax included) |
|
Monday-Thursday |
6pm – 1am |
$132.50 for
block of time (tax included) |
|
Friday |
4pm – 1am |
$185.50 for
block of time (tax included) |
|
Saturday,
Sunday and Holidays |
8am – 1am |
$265 for the
day (tax included) |
**All rentals
require a $100 damage deposit**
For rental information call 773-6458,
Satellite Beach Recreation Department.
Facility Information
Interior Room Size 1,608 sq. ft.
Outdoor Wooden Deck 37’ x 16’
Parking capacity 70 spaces
Maximum capacity 70 people
Table styles available (12) rectangular
tables, 6’ long, seats 8
(5)
card tables, seats 4
( 9) round tables, 5’ diameter, seats 8
Amenities: 18 cubic foot refrigerator
1.5 cubic foot microwave
Cathedral ceiling with track lighting
Handicapped accessible
Active TV cable line
Phone for local calls only 773-6577
THESE FORMS ARE ONLY SAMPLES OF WHAT YOU WILL SIGN. WE CANNOT ACCEPT THESE COMPLETED - YOU MUST SIGN THE FORMS GENERATED BY OUR COMPUTER AT TIME OF PAYMENT!!!
APPLICATION FOR
USE OF CLUBHOUSE
**Please check information for
accuracy **
Facility or Room Requested: PELICAN BEACH CLUBHOUSE
1495 Hwy A1A, Satellite Beach, FL
32937
Reservation Date ____________________ Time Requested______________________
Rental Fee Quoted ___________________ Security Deposit Fee Quoted________Cash
Applicant Information ____________________________________________________
Individual’s Name Organization name if applicable
____________________________________________________
Address, City, State, Zip
____________________________________________________
Daytime phone # Evening phone #
Is this date confirmed? ____yes ____no
Will alcohol be served ____yes ____no
Approximate attendance __________
Security Deposit, Rental Fee, Forms due by ___________________
Additional individual authorized to pick up key ________________________________
Signature of reserving group’s authorized individual/individual ____________________
For office use only
Reservation forms completed _________
Rental fee receipted #______________
Facility Walk through: Yes____ No_____ Date/time______________ Completed ____
Guidelines Initialed and Signed ________
Key check out ____ Key returned _____
Record any damages to facility ______________________________________________
Security deposit refund received #___________ amount _________
THESE FORMS ARE ONLY SAMPLES OF WHAT YOU WILL SIGN. WE CANNOT ACCEPT THESE COMPLETED - YOU MUST SIGN THE FORMS GENERATED BY OUR COMPUTER AT TIME OF PAYMENT!!!
RENTAL
AGREEMENT FOR USE OF SATELLITE BEACH INDOOR FACILITIES
RENTAL AGREEMENT
AGREEMENT, executed this ______day of ______, _____ between the City of Satellite Beach (hereinafter "City") and _________________________________________(hereinafter "reserving group/individual").
WHEREAS, the City is willing to allow the reserving group/individual to utilize its city facilities subject to certain restrictions and guidelines, and
WHEREAS, it is in the best interest of both parties in this AGREEMENT that there be no misunderstanding regarding the guidelines for reservation and use of City facilities, the following guidelines and restrictions shall apply:
The following City facilities are covered by these guidelines, rules and responsibilities: Pelican Beach Clubhouse, Auditorium, Scotty Culp Room, Oleander Room, Breezeway, Kitchen and David R. Schechter Community Center (all facilities located within the DRS Community Center).
Priority will be given to official municipal functions and other authorized governmental functions. Any private organizational use may be pre-empted in the event the facility is needed for a municipal function.
Church services and sectarian promotional efforts are prohibited.
Fees must be paid at the Satellite Beach Recreation Department by the designated date. Refunds can be issued if the Satellite Beach Recreation Department is notified at least 30 days prior to the reserved date.
Smoking is prohibited inside City facilities. Alcoholic beverages can be consumed, however the selling of alcoholic beverages is strictly prohibited.
The reserving group/individual shall not deface or damage the reserved City facility. If during their reserved time the facility is damaged, the reserving group/individual will be required to pay the City such sums deemed necessary to repair the premise.
The reserving group/individual must strictly adhere to the reservation times agreed to within this rental agreement. It is the responsibility of the rentor to allow adequate time within their reserved time for set-up, event and clean-up. Any requests for changes in reservation times but be pre-arranged with the Recreation Department and noted in writing as an addendum to this rental agreement. Payments for additional time must be received within two weeks from the time the change was requested.
When appropriate, the reserving group/individual agrees to obtain the necessary information and forms from the Brevard County Consumer Health Department and comply with all temporary food service guidelines.
The individual or authorized individual of the reserving group shall sign a separate affidavit which holds harmless the City of Satellite Beach and the Brevard County Board of County Commissioners and their official officers from liability or responsibility for damages, injuries, or deaths associated the reserving group’s/individual’s use of City facilities. This individual must be at least 21 years old.
The authorized representative who signs the rental agreement forms acknowledges receiving a copy of the rental agreement guidelines.
RESERVING GROUP / INDIVIDUAL CITY OF SATELLITE BEACH
____________________________________ ____________________________________
Authorized individual Date Authorized employee from City of S.B. Date
Rev. 6/02
THESE FORMS ARE ONLY SAMPLES OF WHAT YOU WILL SIGN. WE CANNOT ACCEPT THESE COMPLETED - YOU MUST SIGN THE FORMS GENERATED BY OUR COMPUTER AT TIME OF PAYMENT!!!
AFFIDAVIT FOR USE OF SATELLITE
BEACH INDOOR FACILITIES
AFFIDAVIT
STATE OF FLORIDA
COUNTY OF BREVARD
BEFORE ME, the undersigned authority, personally appeared and acknowledged reading the following Affidavit:
1. That he/she is the individual rentor or is the individual from the reserving group, designated and authorized by said reserving group, to execute said Affidavit
2. That by executing this Affidavit, the authorized individual agrees to indemnify and hold harmless the City of Satellite Beach and the Brevard County Board of County Commissioners and its elected and appointed officials, agents and employees, their sureties, insurers, successors, assigns and legal representatives from any and all liabilities, claims, causes of action, demands and damages for injury, death or damages of any kind or nature whatsoever to any person incurred, caused or associated with the use and/or occupancy of the applicable facilities by the use, including attorney’s fees, unless such injury, death or damages were the direct result of a negligent act or omission on the part of the City.
3. That he/she acknowledges that the execution of this Affidavit is in consideration of, and a material inducement to, the City allowing the user to utilize and/or occupy City facilities.
STATE OF FLORIDA
COUNTY OF BREVARD
The foregoing Affidavit was acknowledged before me this ________________, _______ by ___________________________who is personally known to me or who has produced ______________________________ as identification.
Affiant’s Signature______________________________________________________________
_____________________________________________________________________________
Print Affiant’s name, address, city, state, zip, daytime phone
WITNESS my hand and official seal in the County and State last aforesaid this ______day of _______________, ________.
______________________________________________________________________________
Notary Public
Revised 6/02
THESE FORMS ARE ONLY SAMPLES OF WHAT YOU WILL SIGN. WE CANNOT ACCEPT THESE COMPLETED - YOU MUST SIGN THE FORMS GENERATED BY OUR COMPUTER AT TIME OF PAYMENT!!!
Pelican
Beach Clubhouse Guidelines
**Important** Read Very Carefully
Please read
over the following guidelines. Compliance will assure a pleasant event and
return of your damage deposit. If these guidelines are not followed, it will
result in a partial or total loss of your damage deposit. Please initial each
section after you have read it.
______ Before
your Event:
Official
Usage: Begins
upon the entrance into the complex by anyone affiliated with party using the
complex, including decorators, caterers, setting up tables, etc. All activities
MUST be done within the contracted rental time, which is on
________________at_______ am/pm through _________am/pm.
Key Pickup
& Return: If
your reservation is on a weekend, pick up your key on the Friday before your
event by 6pm at the Recreation Dept. and return the key on Monday. If your
reservation is on a weekday, then you must pick up the key before 6pm at the
Recreation Dept. on the actual day of your event and return your key on the
next business day. If your event is near a holiday, check with the office for a
possible adjustment to your key pick-up date.
Security: Depending on the nature of
the event, security personnel may be required at the discretion of the
Recreation Director. In this case, there will be an additional charge.
Adult
Supervision: Adult
supervision is required for participants under 21 years of age.
Maximum
Occupancy:
Maximum Occupancy by Fire Code is 70 participants. All doors must be unlocked
during the rental period. Take special care to leave exits free of obstacles.
Please remember that the Fire Dept. can shut down your event if you have more
than the stated number of people in attendance.
Alcohol: Alcoholic beverages may be
consumed. The selling of alcohol is strictly prohibited unless you have a
license to sell alcohol.
Decorations: There shall be NO
decorations placed on the walls. Use of a staple gun, tape or items that screw
into any surface inside or outside of the Clubhouse are prohibited. Tents are
also prohibited. Candles on tables must be securely supported on substantial
noncombustible bases with candle flame protected.
Rental Fee
Refunds: Refunds
are available if requested 30 days in advance. The city will mail your refund
check to you approximately 2-3 weeks following the notice of cancellation. Your
damage deposit is available to you with no restrictions.
______ During
your event:
Deck/Sand
Area: Tables
& chairs are allowed on the wooden deck. Please take special care to bring
in these items in case of rain. Grilling on the deck is prohibited. Tents on
the deck are also prohibited.
Smoking: Smoking is prohibited
inside of the building. There are pots provided on the deck for cigarette
butts. Please be careful to have your guests use them.
Phone: There is a phone available
for local calls only. Cable: TV cable connection may be available.
______ After
your event:
Cleanup: There are 4 major things
that MUST be completed before exiting the facility. (1) Take out all trash to
the dumpster in the parking lot just south of the facility. (2) Put all tables
& chairs away to designated storage area. (3) Sweep/mop up any obvious
debris (spilled drink, sand, food, etc). (4) Make sure all of your items are
removed from the facility(**Check back patio and shelving by microwave**).
Cleanup MUST be completed within your contracted rental time in order to
receive your damage deposit.
Damage Deposit
Refunds: A
full refund of your cash damage deposit will be mailed to you by the city in
approx. 2 weeks, providing all guidelines were
adhered to, there were no damages to either the interior or exterior of the
facility and the surrounding property of the Clubhouse is clean and free of
debris.
Exiting Facility:
Turn off
all lights and lock both doors upon exiting the facility. Follow the exit
checklist that you receive with your key. Please make sure to turn the AC units
to 78 degrees before you leave the facility.
I,
_______________________________________ have read and understand the above
guidelines. I agree to pass this guideline sheet to whoever is in charge of the
set-up and clean up of my event.
______________________________________/_____________
________________________________/_____________
Signature Date City
Witness Date
CITY OF SATELLITE BEACH
CLUBHOUSE RENTAL QUESTIONARIE
RESERVATION BY:_______________________ RESERVATION
DATE:__________________
Please complete the following questionnaire and return it to the Satellite Beach Recreation Department, 1089 South Patrick Drive, Fl, 32937. An addressed envelope has been provided for your convenience.
Was cleaning equipment adequate?_______________________________________
11. Were all lights, outlets and equipment in working order? ______________________
13. Are there any suggestions or concerns not above mentioned? ________________________________________________________________________________________________________________________________________________
SATELLITE BEACH RENTAL FACILITIES
UPON ARRIVING AT CLUBHOUSE
· If you see any damages to the clubhouse upon your initial entry, be sure to call the S.B. Recreation Department, 773-6458, and report the damages. The office has a 24 hour answering machine and the day/time you call will be noted. It is assumed that any damages not reported upon your initial entry occurred as a result of your rental, and you will be charged accordingly.
· If the damage is of the type that requires immediate attention (such as a broken window, overflowing toilet, no electric, etc.) you must also contact the S.B. Police Department, 773-4400, and request that a City employee be dispatched to quickly correct the damage. A City employee will not always be dispatched, it depends upon the extent of the damage and the degree to which the damage affects your event.
RENTAL CHECKLIST FOR SECURITY DEPOSIT RETURN
Take all trash to the dumpster___________
Clean up spills & sweep floors if necessary____________
Wipe all tables & kitchen counters with a damp cloth______
Remove all decorations________
Return all chairs & tables to storage areas________
Clean out refrigerator & remove your food items__________
Check & clean bathrooms (& Civic Center foyer) if necessary_________
Turn off all lights & fans____________
Lock ALL doors__________
Set air conditioner at 78 ____________
Return keys & this form to the Recreation Dept. the next business day_______
Please report any discrepancies you may have noticed__________
(i.e., repairs needed, item replaced etc.)
Recreation Dept. representative’s initials________