SECURITY: Depending upon the nature of the event, security personnel may be required at the discretion of the Recreation Director. In this case, there will be an additional charge.

WALK-THROUGH: There is a MANDATORY informational walk-through of the rented facility. Call the Recreation Dept. 773-6458 to schedule a day and time for your walk-through. It is best to accomplish this at least two weeks prior to your reserved date.

KEYS: If your reservation is on a weekday, then you must pick up the keys to the building you have reserved on the actual day of the event. If you reservation is on a weekend, pick up the keys on the Friday before your event. All keys are picked up from the Recreation Dept., 1089 South Patrick Dr., during normal business hours, Mon.-Fri., 8:30am-5pm

SET-UP: You can not enter the building any earlier than the time stated on your confirmed reservation. Any changes to the time you have reserved must be pre-arranged with and approved in writing by the Recreation Department.

NO PARKING, UNLOADING: Parking, driving, or unloading on the breezeway is prohibited. Violation will result in loss of security deposit.

ADULT SUPERVISION: Adult supervision is required for participants under 21 years of age.

ALCOHOL: Alcoholic beverages may be consumed. The selling of alcohol is strictly forbidden.

FIRE REGULATIONS: Maximum occupancy loads for each room are posted on the wall. All doors to the room must be unlocked during the rental period. Take special care to leave exits free of obstacles.

DECORATIONS: Scotch tape may not be used to adhere decorations to any surface. For your convenience there is a small strip of wood on the auditorium wall to use when hanging decorations. Candles must be enclosed by glass globes.

CLEAN-UP: Put away any tables and chairs that you used to their proper storage location. Check floor condition and sweep or mop as required. If a large amount of trash was generated, you must take the trash to the outside dumpster.

RENTAL FEE REFUNDS: Are available if requested 30 days in advance. The city issued refund check will be mailed to you approximately three weeks following notice of cancellation.

SECURITY DEPOSIT REFUNDS: A full refund of your deposit will be mailed by check to you in approx. 2 weeks after  the event, providing all rules and regulations were adhered to, there were no damages to either the interior or exterior of the building and the surrounding property was clean & free of debris.

SECURITY: Upon exiting the facility, make sure all lights are turned off, air conditioner/heater is reset to 78 and all doors are locked. You must also take your trash to the dumpster located south of the Civic Center.

Rev. 9/01

AGREEMENT, executed this ______day of ______, _____ between the City of Satellite Beach (hereinafter "City") and _________________________________________(hereinafter "reserving group/individual").

WHEREAS, the City is willing to allow the reserving group/individual to utilize its city facilities subject to certain restrictions and guidelines, and

WHEREAS, it is in the best interest of both parties in this AGREEMENT that there be no misunderstanding regarding the guidelines for reservation and use of City facilities, the following guidelines and restrictions shall apply:

The following City facilities are covered by these guidelines, rules and responsibilities: Pelican Beach Clubhouse, Auditorium, Scotty Culp Room, Oleander Room, Breezeway and Kitchen.

Priority will be given to official municipal functions and other authorized governmental functions. Any private organizational use may be pre-empted in the event the facility is needed for a municipal function.

Church services and sectarian promotional efforts are prohibited.

Fees must be paid at the Satellite Beach Recreation Department by the designated date. Refunds can be issued if the Satellite Beach Recreation Department is notified at least 30 days prior to the reserved date.

Smoking is prohibited inside City facilities. Alcoholic beverages can be consumed, however the selling of alcoholic beverages is strictly prohibited.

The reserving group/individual shall not deface or damage the reserved City facility. If during their reserved time the facility is damaged, the reserving group/individual will be required to pay the City such sums deemed necessary to repair the premise.

The reserving group/individual must strictly adhere to the reservation times agreed to within this rental agreement. It is the responsibility of the renter to allow adequate time within their reserved time for set-up, event and clean up. Any requests for changes in reservation times but are pre-arranged with the Recreation Department and noted in writing as an addendum to this rental agreement. Payments for additional time must be received within two weeks from the time the change was requested.

When appropriate, the reserving group/individual agrees to obtain the necessary information and forms from the Brevard County Consumer Health Department and comply with all temporary food service guidelines.

The individual or authorized individual of the reserving group shall sign a separate affidavit which holds harmless the City of Satellite Beach and the Brevard County Board of County Commissioners and their official officers from liability or responsibility for damages, injuries, or deaths associated the reserving group’s/individual’s use of City facilities. This individual must be at least 21 years old.

The authorized representative who signs the rental agreement forms acknowledges receiving a copy of the rental agreement guidelines.

General Rental Information

Satellite Beach Civic Center

565 Cassia Blvd.

Satellite Beach, Fl. 32937

Non-profit Organizations: Call 773-6458 for rental price information

Auditorium 48’ x 48’ maximum occupancy 150  (w/stage 18' x 28')

Parking spaces: 75 spaces

Table styles available: (20) 6’ rectangular tables in Auditorium

Amenities: 18 cubic foot refrigerator

Piano 

Microphone 

Slide screen